In this day and age, the storing and processing of personal data happens through various methods. In this article, we will provide some simple but useful tips on to keep personal data safe for some of the more common methods of personal data storage.

Some common methods for personal data storage are listed below:

1. On local devices (i.e computers, tablets, etc.) within the office;

2. Printed on physical documents; and

3. Using cloud technology to store and process data remotely.

In order to keep personal data safe and secure, adequate organizational and technical security measures must be in place.  But these measures should not be overly onerous or restrict a customer’s access to his/her personal data should they request access.

At a minimum, personal data stored on local office devices should be protected with strong passwords and all the computers with an internet connection should have firewalls in place. If at all possible, do consider encrypting the personal data as an extra security measure.

As for physical documents containing personal data, these should be stored in a locked filing cabinet, away from and not easily accessed by unauthorized personnel. Needless to say, limit the number of authorized personnel who have access to the personal data as well.

There are a number of aspects a company should consider when choosing a cloud service provider. It is important to be aware that not all cloud providers are the same. Cloud technology is rapidly become the industry standard due to its many benefits.

While your company remains responsible for the personal data when you outsource the storage to a cloud service provider, your company can reap the benefits of security measures implemented by your chosen cloud service provider. Such measures should include data encryption as well as more conventional security measures, such as firewalls and passwords.

If you have any queries, please feel free to drop us an email at enquiries@p2dsolutions.com.sg or visit our website at http://www.p2dsolutions.com.sg for more information. Alternatively, you may reach us by clicking on the ‘Contact Us’ icon below.